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AI consulting

AI consulting for

Spot the potential, weigh the risks, find the right entry point — before you invest.

Most SMBs know matters — they just don't know where to start. Trying ChatGPT isn't an project. And paying for an expensive platform license isn't a solution either.

We analyse your processes, identify concrete potential and weigh which are actually worth it. No hype, no buzzwords — with a clear view of your .

Process5 steps at a glance

  1. Discovery call (free)

    30 minutes, clarify the need, check funding eligibility — not the start of consulting.

  2. Process discovery & analysis

    Map flows in a structured way, run interviews, gather data, determine maturity level.

  3. concept &

    Evaluate , prioritise, , estimate — end of consulting.

  4. Pilot implementation

    Build the prototype, integrate, test with a small user group, incorporate feedback.

  5. Production & iteration

    Go-live with monitoring, ongoing optimisation, prepare the next .

From discovery call to production

This is where the real value of the consulting begins.

We analyse your existing processes in a structured, data-driven way. The goal is a clear picture of how things actually run — not on the surface, but in detail.

How we work:

  • identify everyone involved (roles, responsibilities)
  • map the actual flow: who does what, when, how, and with which tools
  • analyse frequencies, lead times and bottlenecks
  • run focused interviews with the people doing the work
  • gather and review the data and systems already in place

Processes are then modelled visually (e.g. with Camunda / BPMN). The result is a transparent process landscape that everyone can read.

Camunda Modeler — BPMN process with token simulation

What that gives you:

  • clarity about inefficient flows and media breaks
  • visibility into bottlenecks and manual work
  • a solid basis for sound automation decisions
  • documentation your team can keep using internally

On that basis we determine your current maturity level in digitalisation and AI usage.

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You shouldn't start everything at once. Especially in SMBs the key is to do the things first that deliver value quickly, are realistic to roll out and will be accepted internally. That's why we identify together the AI use cases with the best ratio of effort, impact and feasibility.

We evaluate possible use cases against multiple criteria: expected time savings, automation potential, data availability, technical integration effort, organisational prerequisites and business value. The result is not a loose list of ideas, but a defensible priority order with a clear sequence.

The outcome is a structured decision base with a roadmap and a ROI estimate per use case. You see which quick wins are doable in the short term, which efforts are strategically important, and which topics first need groundwork.

With the concept and roadmap document, the conceptual part ends — and so does the BAFA-eligible portion. What comes next (implementation, operations) is planned as a separate engagement and is not part of the funding.

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Potential analysisMaturity checkUse-case evaluationAI strategyPilotProductionSMBs

BAFA funding available (steps 1–3)

Optional

The conceptual consulting (discovery call, analysis, concept & roadmap) is eligible for funding through the German BAFA programme “Funding of business consulting for SMBs” — 50% in the old federal states (max. 1,750 €), 80% in the new federal states, Lüneburg region and Trier region (max. 2,800 €). The funding window is time-limited and closes on 31 December 2026.

If eligibility works out in the discovery call and the timeline allows, we'll guide you through the application. Important: consulting can only begin after the approval notice arrives (processing takes about 4–8 weeks), and the discovery call itself does not count as the start of consulting.

Implementation (steps 4–5) runs as a separate engagement and is not part of the BAFA funding — only conceptual work is funded, not implementation.

Sounds interesting?

Let's talk it through in a free intro call and see how this would work for you.

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